June 2016
6/8
– All panel description and proposed panelists submitted to Co-Chair
– Plenaries and keynotes firmly decided and near finalized
– Volunteers all recruited
– Catering and reception finalized
– Fundraising benchmarks met
– Video teams complete
– Web and social media team and program up and running
– All remaining Admin and Steering meetings scheduled (Schedule 1 or 2 Steering Committee meetings)
– Synch with Elon completed
– Media outreach begins
6/14
– Panelists confirmed, panels finals locked
– Schedule finalized
– Plenaries and keynotes finalized
– all funding secured
– Registration announcement
– All travel arrangements made
– Media outreach continues
– Web and social turned up to 11
– Video and livestream coordination meeting with CSIS & Elon
– Panel admin teams built to include: usher, social media/web question person to liaison with moderator
7/1 – signage secured, for each panel and plenaries
– logistics ready:
At least 4 check-in people during morning, two after 9:30 am
Video team has met with CSIS A/V person and tested very last thing
Registration heavily promoted