The purpose of this document is to provide a basic template for the panel organization process, for IGF-USA volunteers.
1. Ensure that you are connected to the main communication channels:
a. Asana.com (http://asana.com) – email David Vyorst at dvyorst@gmail.com to request to be added to the channel
b. IGF USA Discussion List (http://igf-usa.org/mailman/listinfo/igf_usa_disc_igf-usa.org)
2. If you are interested in helping to organize a panel team and you haven’t volunteered or been notified yet, sign up here- https://www.igf-usa.org/panel-organizer-sign-up/
3. Co-Chairs select panel team leaders.
4. Each panel team will have an Administrative Committee member to help provide guidance and resources
5. Panel team to organize a first call.
6. During the call, based upon discussion and rough consensus, a specific and concrete Internet policy question in the subject area will be developed. This will be the question that guides panel discussion.
7. Volunteers send suggestions for speakers to the Panel team leader.
8. Panelist invites go out by May 27th
9. The panel team leader will compose the panel, which should to the greatest extent possible:
a. one stakeholder from the private sector, civil society, the technical community, the academic community, and the government.
b. Reflect gender balance.
c. Reflect diversity.
d. Include differing perspectives.
10. The panel team leader will present the proposed panel to the participants during a second call, for discussion. Suggestions for change must be acknowledged and debated. The panel composition will move forward based upon rough consensus.
11. Panels and panelists finalized by June 3rd.
12. Teams may also wish to explore alternative formats, for example roundtable discussions.
13. Panel descriptions including panelists bios and social media links (Twitter handles and LinkedIn profiles) for panelists and organizers submitted by June 10th.